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  • 08/31/2021 12:00 PM | Kaitlin Quellhorst (Administrator)

    Smart Data Systems

    If you lead an organization that is required to estimate software development projects, you may already know estimating software development is not easy. In fact, the entire topic of estimating software is often a contentious one within many organizations. Whether that is internal stakeholders or clients who have a desire to know what will be delivered and when, or a software development team that is hesitant to create something that stakeholders will use against them. A lot of this frustration and the challenges surrounding estimating this type of work stems from a belief that software developers should be good at estimating in the first place.

    Don’t get me wrong, we humans are amazing creatures in so many ways. We have the capacity to solve complex problems, make technological advances that have made all of our lives easier and more enjoyable. And yet, despite all those achievements, we still fall prey to flawed thinking and in general humans are not always great at estimating many complex challenges. While not all software projects are complex, many tend to be and one very real reason why is how we think about complex problems and how being more aware of where that thinking can go wrong.

    A great book on the process of thinking that highlights some of these basic mistakes is Thomas Kida’s  “Don’t Believe Everything You Think, The Six Mistakes We Make in Thinking”. While not specifically about software estimating, it does provide some very interesting insights and research on why most humans can make common mistakes in how they are applying critical thinking

    The six basic mistakes are:

    • ·         We have faulty memories
    • ·         We tend to oversimplify our thinking
    • ·         We sometimes misperceive the world around us
    • ·         We rarely appreciate the role of chance and coincidence in shaping events
    • ·         We seek to confirm, not to question, our ideas
    • ·         We prefer stories to statistics

    One common challenge for software teams is what is often called “the problem of perfection” or the pressure to provide “perfect” estimates. Most good teams can empathize with the need to prioritize work, the love of metrics, and the all too common need to push for estimates of work that will tell you when something will be “done”.  What can often happen with or without this pressure is good teams or developers will fall into one of Mr. Kida’s six mistakes which is our human tendency to oversimplify our thinking.

    Heuristics or general rules of thumb are what most of us use to try to effectively simplify complicated judgments we need to make. They also can give us good approximate solutions to our problems. The great news is approximate solutions are surprisingly very effective and for many project estimates they can provide teams with good estimates and can keep many organizations from following into the “Perfect is the enemy of good” rut. However, the challenge is those same rules of thumbs can also lead to systematic biases that result in grossly inaccurate judgments. A common mistake is our “representativeness” rule of thumb or “of course it’s the same, it looks the same doesn’t it.” This method of oversimplification works well for many decisions as things that go together can often be similar in development. However, things will go off the tracks with this way of thinking, if enough other relevant data is overlooked, and thus often can lead to major decision errors. This is sometimes reflected in a piece of development that was done by one group of developers so the natural thought would be, it’s the same relative size of work so the new work must take the same number of hours.  A is similar to B, so therefore they must be equal, right? Factor in the relevant data that the previous development team was made up of six people all with two or more years of experience in working with this same solution and your new team consists of only two of those same people and now two new people that started last month. Is that still similar?

    The great news is simplifying as a thinking strategy is not all bad. In fact, simplifying strategies will serve you quite well in most software development estimates, just remember to recognize that oversimplifying, with little or no relevant data, and your own biases will lead to major problems with how your team thinks and estimates. I would also suggest looking at more of Thomas Kida’s work or the work of others to understand how we think about problems and see if it can’t help you or your teams with your process of estimating software development.


  • 08/30/2021 2:51 PM | Kaitlin Quellhorst (Administrator)
    Registration & Details Here!

    Don Kennedy, Smart Data Systems and the Technology First Board of Directors

    “We are uncovering better ways of developing software by doing it and helping others do it”

    -Agile Manifesto, 2001

    There is a lot of talk in and outside of the technology community about “being agile” and helping organizations increase their ability to react quickly to what seems to be an ever-changing business environment. Just in the last 18 months we have seen unprecedented spikes of demand on Health care, Manufacturing, and Logistics systems as well as perceived permanent shifts in where and how we work, shop, and visit our physicians.  At the heart of all of these changes are millions of lines of code written by craftswomen and craftsmen. Software development and engineers continue to be at the forefront of an accelerating digital change and why Technology First is proud to continue to support this community at the heart of it all. In this month’s edition we wanted to highlight some of the ideas, people, and practices from this important part of our community

    One set of principles deeply entrenched in this part of the technology world are Agile Principles. They are now over twenty years old and you would assume many of us may have felt or heard of them as you worked with your developers or technical teams. While often confused with the adjective Agile, the Agile Manifesto is actually a set of principles that have evolved and continue to very much be an effective and sustainable way of working for many organizations around the world. While there also continues to be some misunderstanding of the Agile manifesto and Agile community, I hope to demystify some of what being “Agile” means to many within the software community.

    Allow me first to give a very brief history of where some of these principles came from as I think this lays important groundwork. I will apologize in advance as with any history many things are lost and, in an attempt to be concise, it can be difficult to give it the adequate coverage it deserves. But in 2001 and growing out of sympathy for the need to find alternatives to documentation-driven, heavyweight software development processes, seventeen people, some competitors and most very independent thinkers, documented specific ideas they believed would provide that alternative. Underneath this manifesto of ideas are the bedrock themes of values and culture. So the manifesto and principles are really nothing more than a set of values that was intended to underpin and promote an organizational model based on People, Collaboration, and the Organizations models in which the original group would want to work.  What has since grown out of those original ideas is a celebration of a sustainable, quality, process model that works to hold up the idea that “people are our most important asset”.

    With that history under us, I would also highlight critics of the principles will often confuse the original ideas and all too often accuse “Agilest” of being anti-methodology, anti-modeling, and completely against documentation. These are all incorrect beliefs, but a common theme among many critics in this way of working and building software. What the principles are and how people incorporate them into their way of working is a much longer subject that I could not begin to cover here, but my understanding is these principles stand more for certain principles than they are against anything if that makes sense. This is also where I will maybe get into a little trouble and admit some people do hide behind some of these ideas, like humans can, and will use them to fight against certain processes more than maybe they should. That said, inherently the principles are again about balance in planning, or documentation, etc. So while the principles highly value Individuals and interactions over process and tools, nowhere do these principles say you should not embrace documentation, planning, or methodologies. I will also admit I am very much a traditionalist when it comes to business in many ways and while I work with many developers, I am not a software developer myself, so it has taken me time and first hand witnessing the value of these principles to come to a better understanding of the intrinsic value they bring to people, teams, and entire businesses. While we do not have adequate time to cover these principles here I hope this brief piece and the principles themselves below will help in some way to provide insights to those unfamiliar with Agile practices. If nothing else, I would encourage you to remain open to the idea that as humans we can fall into habits and ruts of behavior all too easily and practicing new ways of working can have unforeseen benefits.

    What follows is the manifesto itself and the twelve principles of Agile Software freely copied in its entirety from https://agilemanifesto.org/

    We are uncovering better ways of developing
    software by doing it and helping others do it.

    Through this work we have come to value:

    Individuals and interactions over processes and tools
    Working software over comprehensive documentation
    Customer collaboration over contract negotiation
    Responding to change over following a plan

    That is, while there is value in the items on
    the right, we value the items on the left more.

    We follow these principles:

    Our highest priority is to satisfy the customer
    through early and continuous delivery
    of valuable software.

    Welcome changing requirements, even late in
    development. Agile processes harness change for
    the customer's competitive advantage.

    Deliver working software frequently, from a
    couple of weeks to a couple of months, with a
    preference to the shorter timescale.

    Business people and developers must work
    together daily throughout the project.

    Build projects around motivated individuals.
    Give them the environment and support they need,
    and trust them to get the job done.

    The most efficient and effective method of
    conveying information to and within a development
    team is face-to-face conversation.

    Working software is the primary measure of progress.

    Agile processes promote sustainable development.
    The sponsors, developers, and users should be able
    to maintain a constant pace indefinitely.

    Continuous attention to technical excellence
    and good design enhances agility.

    Simplicity--the art of maximizing the amount
    of work not done--is essential.

    The best architectures, requirements, and designs
    emerge from self-organizing teams.

    At regular intervals, the team reflects on how
    to become more effective, then tunes and adjusts
    its behavior accordingly.

    Please join us at the Taste of IT this November 17th and look at our developer track for more interesting content around software development and its practices! Registration and Details here!



  • 08/30/2021 2:46 PM | Kaitlin Quellhorst (Administrator)

    Dave Best, Technical Director, Mile Two

    “Minimum Viable Product,” or MVP, is a well-known acronym in the software and product development community. Eric Ries popularized this term in the book, The Lean Startup. He describes the MVP as:

    “[...] the minimum viable product is that version of a new product which allows a team to collect the maximum amount of validated learning about customers with the least effort” (https://leanstartup.co/what-is-an-mvp/).

    That definition is reasonable, but the reality is more complicated. “MVP” has become a largely unhelpful term. In this article, I will present two ways that it is unhelpful and two mechanisms for mitigating those concerns.

    A Lack of Shared Understanding

    Shared understanding is one of the most valuable assets of a team, especially when moving quickly. It is inefficient and expensive if your team members are building too much or building the wrong things. The group may be well-aligned on the “what” you are developing, but the ambiguity of the MVP term creeps in around the edges. You may find yourself answering questions like:

         Do we need tests?

         That feature needs to be complete, but what about these related features?

         What sort of user load does this need to support?

         How, where, and which users will be using this MVP?

         Will this become production code? Really? (How many teams have been burned by this one?)

    I’ve seen the term MVP used as a stand-in for non-production work or as an excuse for bugs or poorly implemented features. This lack of shared understanding may not be a problem for the disciplined and experienced team, but I’ve repeatedly seen senior teams make poor assumptions.

    The Build Trap

    The second concern with MVP is the last word in the acronym - ‘product.’ Product implies a level of fidelity much higher than ‘experiment.’ The original definition and the Lean Startup book couch the MVP in terms of the scientific method. MVPs are experiments; they allow the team to test the output from a single cycle through the “Build, Measure, Learn” loop (read more about it here: http://theleanstartup.com/principles).

    Shipping a product can be uncomfortable work; I’ve seen many teams get bogged down in the details of their MVP; they are doing too much (or the wrong) work because, for many groups, building a product is less daunting than facing the customer.

    At Mile Two, we use a handful of terms alongside the stray MVP; experiment, design seed, prototype, mockups, etc. Our early “MVPs” for some projects were simple pen and paper or whiteboard exercises. Some relied on mockups designed in Adobe XD. When your business is developing software, you’re going to get some odd looks if you call your mockup drawn on a whiteboard your “MVP.” You’ll get fewer strange looks calling it a “Process Experiment.”

    Words Matter

    Fundamentally, my problem isn’t the term itself. It is a placeholder; shared understanding must support it to make it effective.

    Scales of Fidelity

    At Mile Two, we’ve been experimenting with using “fidelity scales” to better understand and communicate the level of effort to be invested in any endeavor. The categories that we use are in flux but include:

         Software Fidelity

         Design Artifact Fidelity

         Project Resilience

         Progress Alignment to Plan

    Our goal is to develop consensus around these levels so that every team (and team member) has a shared understanding of the work needed. An experiment that is (for example) a “3” on the software fidelity scale, regarding the level of testing, reliability, and roughly how long the team will work on the iteration.

    These metrics connect to the specific way that Mile Two works, but they are adaptable to the processes of other organizations.

    Embrace the Experiment

    One of the easiest ways to frame the work is to walk through the three parts of the “Build, Measure, Learn” loop backward:

         What one thing are you trying to learn?

         What can you measure so that you will learn what you need?

         What is the simplest thing you can build to measure what you need adequately?

    This framing can help you break out of the “build trap” where you over-engineer or over-develop your experiments. The “Build, Measure, Learn loop” is meant to be an iterative process; if you try to learn too many disparate things from an experiment, you can end up learning nothing at all.

    At Mile Two, we believe strongly in iterative development and co-creating the solution with our customers. We bring them into the process early and often; we get feedback on small experiments that advance our (and sometimes, our customer’s) understanding of the problem domain as frequently as possible.

    I’m always happy to talk about product development processes or how Mile Two can help you solve your complex problems. Feel free to send me an email at dbest@miletwo.us.


  • 08/30/2021 2:44 PM | Kaitlin Quellhorst (Administrator)

    Mardi Humphreys, Change Agent, Integration Edge

    Why am I, a marketing aficionado, writing about developers? Because their scarcity is about to halt the pace of innovation here in Dayton, Ohio. You know, the birthplace of aviation, the cash register, and the pop-top beverage can? This situation could hurt Dayton’s brand, and that’s where I come in.

    So here we are, fully vaccinated and (somewhat) back in the office, but wait…where is everybody? Where did all the developers go? If they aren’t all WFH, (and research suggests that if you want them to work for you, you should let them work from home, but more on that later…) then they are probably being wined and dined by potential employers like Google, IBM, and Apple because good developers are hard to find. They are few, far between, and in demand right now.

    In 2019, the average time it took to fill a tech position was 66 days compared to taking 43 days to fill non-tech positions. When COVID-19 sent everyone home in 2020, and multitudes of businesses moved to e-commerce, the demand for developers went up exponentially. Here at the end of Q3 2021, businesses continue to rethink their strategies thanks to the lessons learned from the digital transformation thrust upon them last year. Plus, evidence suggests that there is no going back to the way things were pre-pandemic. Competition for talent is intense. Simply put, there are more open positions than developers to fill them.

    Why is there a shortage?

    Every employer is now a tech employer: retail, education, finance, healthcare, etc. Reading those industry categories, you can think of at least one name for each of them. Take retail for instance. Kroger not only offers a digital shopping experience, now they are testing drone delivery right in our backyards. Kroger has nearly half a million employees and plenty of them are developers since their digital business doubled in 2020, and they plan to do $20 billion in online sales by 2023.

    Lack of skills:The technology is evolving so fast (like Blockchain, Cybersecurity, and AI) and the necessary skills are so specialized (e.g., Chief Nursing Informatics Officer is a real job) that humans can neither learn fast enough, not get experience fast enough, nor interview fast enough to fill open positions.

    Lack of credentials:Our colleges and universities are playing catchup in offering the languages and internships necessary to work with the emerging technologies, and employers are looking for those college and university names on resumes. To fill open positions, more employers and job seekers are turning to bootcamps as avenues to quickly upskill workforce.

    If you want to be a developer, what should you learn?

    There are a few things you should be well versed in to stand out from the competition and attract a lucrative salary. Employers are looking for developers who are experts in Python; followed closely by JavaScript and Go. If you are looking for certification, CompTIA has paths that are widely accepted by employers and offered by local workforce development companies. Python is the most popular language to date and experience with machine learning is quick on its heels because you have to be able to make sense of all of that collected data. Being able to legitimately list Data Science on your resume is a plus. It’s a bit vague since it could mean anything from data analytics to software engineering, but if machine learning is on your resume, data science can be too. If you are not already certified in Amazon AWS, Microsoft Azure, and/or Google Cloud, get certified. Everything is moving that way. It behooves you to be ahead of the wave. If you want to specialize, then experience in Cybersecurity, AI code testing, or IoT (especially as consumers gain access to 5G) will put you in a good position to get the role you want. But please remember, you also need soft skills like emotional intelligence, flexibility, continuous learning, strategic thinking, and habitual process improvement to thrive in a team environment.

    If you employ developers, how do you keep and attract talent?

    Be flexible: Remember earlier in this article when I said more on WFH later? Well, it’s later. Developers in the market for new positions are in the driver’s seat and plenty of them are driving home. Post-COVID-19, WFH is less of a perk and more of an assumption. Hey, if Microsoft can do it , so can you; particularly as it pertains to where, when, and for how long an employee works for your company. Giving employees options for working in the office, at home, or a combination of both, will help you compete for top talent. And flexibility has a wonderful side effect. It helps you with your DEI goals. Offering remote work attracts mothers, diffuses location bias, and ensures accessibility for the physically challenged.

    Communicate: Offer multiple communication channels to promote team bonding. Open a Slack channel for remote workers to discuss what Netflix shows they are currently bingeing as well as separate channels for teams to collaborate on their mutual projects. Smooth onboarding by assigning new hires an ambassador to help them navigate company culture, introduce them to colleagues, and answer questions. In your emails to the entire company, normalize asking for help and promote overcoming challenges together.

    Upskilling: Make continuous education for employees an item in the company budget. It should be a perk of working for you. Partner with local higher learning institutions and talk about emerging technologies, what you think you’ll need, and how you’d like to get your pipeline from them. They want to supply you with future employees as well as upskill your current workforce, you want a skilled workforce, and the workforce wants to, well, work. It’s a win-win-win that keeps everyone in the Tech Community in business.


  • 08/30/2021 2:29 PM | Kaitlin Quellhorst (Administrator)

    Randy Hinders, IT Director, Mile Two


    What was your first job?

    Afternoon paper delivery route. This was great at teaching responsibilities and accountabilities. It’s a shame that these types of opportunities for teens are not as easily available today.

    What’s the best career advice you ever received?

    My dad told me as I joined the Army. Volunteer for everything. Sometimes you will get a crap job, and I did, and sometimes you will get an awesome assignment. Which I have. I raise my hand for those technical challenges that will push my understanding of a topic or business process so that I learn and grow. Sometimes they stink and might not be successful, other times they are wonderful experiences making lifelong friends in other areas of business that I would not have seen had I just stayed in my cube.

    What advice would you give to aspiring IT leaders?

    First, remember that it is about your team and not you. If your team is successful, only then will you be successful. Second, know and be yourself. Do not try to be someone you aren’t but do bring on people who can and will fill in your shortcomings.


  • 08/30/2021 12:01 PM | Kaitlin Quellhorst (Administrator)

    Aaron Davis, Recless Tech

    Your professional network holds the key to solve a work problem, sign a customer, or get that new job. A referral from a known person comes with more trust. It is engaged more quickly and creates a bias for the connection to be a success.

    I can no longer count how many times I’ve coached a technical professional through how to network with their contacts. Unfortunately, it’s often when someone is referred to me in an urgent job hunt situation - a contract ending, an unexpected termination, or work suddenly becomes unbearable. I always wish we had talked months prior.

    The best time to network is before it's needed!

    Make a List

    People get lost, and it’s hard to keep up with everyone that’s valuable to you. If your LinkedIn is too vast and messy (like mine), document who you want to keep up. Do they have a good reputation? Do you trust them? Do they respect you? Add them to your list. Salespeople and recruiters use CRM systems but staying in touch is valuable to all of us. There’s nothing wrong with having a list of valued connections and dating your last interaction with them so you don’t lose touch.

    Find Ways to Give

    The hardest part of any give-and-take relationship is finding ways to give. If you want your network to be ready to help when you need them, invest early. The people you need to stay connected with are not always the ones right in front of you. Old colleagues may not come to you first to solve a problem. You have to go out of your way to stay in touch.

    Everyone knows the value of connecting with influencers and decision makers. But people you can help are even more important. They will remember you, and many of them will be in positions to help you in the future. Giving generously is the master key to networking.

    Connect through Curiosity

    People won’t always remember the details of your last conversation with them. They will remember how they felt! Being heard is an important part of feeling good in any relationship but can be with a more introverted personality. Stay curious. Asking big questions like “How’s work?” or “How’s your family?” might be enough to get conversations going with some. Others are more to the point. You may have to probe to stay connected. It’s your network, so do the work of learning what’s important to them, and how you can help.

    Ask Directly for Help

    When the time comes, and it always does, be prepared to ask for help. People like to help their friends and colleagues. It’s satisfying to know you’re valuable. It scratches a life-purpose itch to improve someone else’s situation. And when you state it in a way that is clearly an ask for assistance, it gives your connection a chance to feel like your hero.

    Leave some room to decide exactly how they can help. If you communicate your goal, tell them what you’ve done to get there, and ask them how they can help, most people will want to come to your aid.

    I prefer:

    “I’d like to communicate directly with PersonA about XYZ. I don’t trust the portal. But I need help getting in touch with them. How could you help me?”

    Over:

    “Would you introduce me to PersonA with an email?”

    Adding a bit of problem solving to the ask can offer a feeling of appreciation for the idea on top of the connection.


    Aaron Davis is the founder and CEO of Recless Tech, an external referral platform that uses peer-to-peer sourcing to fill tough technology positions. He has previously served as the COO for a software services firm, the Talent Acquisition Director for a large health plan, and an Account Executive for a large tech staffing firm. Aaron is a Senior Professional of Human Resources, a Certified Scrum Master and holds an MBA from Wright State University.

    Aarondavis@reclesstech.com 

    937.672.4598


  • 08/26/2021 3:51 PM | Kaitlin Quellhorst (Administrator)

    Mardi Humphreys, Change Agent, Integration Edge

    Last week we discussed how to retain your current employees during the Talent Tsunami. But despite your best efforts, it’s likely that some of them will still jump ship (cue Debbie Downer). From a financial perspective, hiring a new employee is an expensive process. You not only have to calculate salary, but also the cost of recruiting, training, and benefits. If you are a company of 0-500 people, this price could average $7645. How can you ensure you’re attracting trustworthy talent?

    Congruity Through Change

    It’s tempting to just increase the top of the salary range or offer a sign-on bonus and publish the “We’re Hiring!” post. But throwing money at the problem is not a long-term solution. The pandemic proved the workplace can function very differently than it’s been allowed to since the industrial age. This excited employees, but management not so much. COVID-19 fast-tracked the inevitable evolution of the way knowledge work gets done. Protocol that made factories run efficiently (e.g., all employees work five consecutive eight-hour days) are no longer in employees nor companies best interests here at the end of the digital revolution. If you make this an arbitrary rule, you risk losing out on valuable talent. Conversely, if you explore innovative alternatives for running your business, then you keep your company’s vision intact by taking advantage of modern methods to manifest it. For example: How many processes can you automate? Can you employ subcontractors? Can you upskill high-value individual contributors? Concepts like remote working and unlimited PTO that your company deemed impractical before COVID-19 are now your competitors’ widely advertised company perks. Ponder how implementing such changes may impact your business. A company that helps its workforce navigate work-life integration attracts employees who want to make that company thrive. Be a company that allows employees autonomy to get their projects done, advance in their career and life, and affiliate with both their coworkers and company. Prioritize being a great place to work; a place where employees are valued as human beings. When you do, that becomes part of your brand. In short order, you have an inspiring story to tell everyone and you will attract a workforce excited to invest in the company’s success.

    Not Your First Rodeo

    You’ve been short-handed before, so now is not the time to panic. Employment is a long-term prospect. You need to discern whether a new hire will be a loyal member of your team or if they are just riding a Talent Tsunami wave. Be as selective in choosing whom to add to your staff now as you were pre-pandemic. When hiring, consider: 

    • Why are they changing jobs?
    • Did COVID-19 cause them to be laid off or furloughed?
    • What did they learn during the pandemic that will help them succeed in this role?
    • Are they looking for more purpose in their work?
    • What specifically drew them to your company?
    • Did someone you trust from your network connect you to this talent prospect?
    • Do they seem excited to meet with you?
    • Did they tailor their resume to the open position?
    • Did they ask you good questions about both the company and the job?

    This power shift to job seekers won’t last forever. You’ll likely have the same pre-pandemic issues (e.g., finding employees with specific skills) you always had, but if you refresh your policies to create more win-win working conditions, you’ll attract quality talent.

    What makes your organization attractive to talent?


  • 08/18/2021 11:31 AM | Kaitlin Quellhorst (Administrator)

    Mardi Humphreys, Change Agent, Integration Edge

    You kept your business solvent during the pandemic. Now vaccines are available and buildings are reopening. Both you and your workforce are deciding where to go from here. Pivots like switching the product you manufacture (e.g., making hand sanitizer instead of bourbon) or shifting your employees to working from home has not only burned everyone out, but also revealed work-life integration paradigm shifts. You need to both retain your current workforce and attract new employees, but how? This week, let’s focus on keeping the folks you have.

    Pivot Again

    You regularly adapt your business to market conditions. This shift in the balance of power is a condition more abrupt than most, but it offers you a gift. It forces you to look at your mission, vision, values, policies, and procedures and sift them through the filter of The Platinum Rule. For example, employees hear the siren call of flexibility and autonomy in their jobs. Are your company’s paid time off policies amenable to employees with caregiving duties to young children, aging parents, chronically ill partners, etc.? If not, then it behooves you to reevaluate those policies. If your employees are being washed away by the Talent Tsunami, then you need to take a long, hard look at your company’s culture, protocols, and development paths. If your workforce was happy before the pandemic, then they would not be so tempted to leave now. You will be wise to shift your mindset to focus more on taking care of your employees and repeatedly communicating that commitment. People want to work in an environment where they feel valued. If your company has a vision the workforce can believe in, you coach them to share it, and demonstrate how their jobs are integral to realizing it, then employees get invested in meeting the company’s goals and want to stick around.

    Engagement Brings Retention

    The inconvenient truth is it’s cheaper to keep an employee than to hire a new one. If you don’t know what your employees need to achieve work-life integration, or to feel appreciated, now is the time to ask and actively listen to their answers. Individual contributors who feel they belong and have purpose are less likely to burn out. How do you know if your employees are burned out? Ask them. Company-wide email surveys are easy to create, send, and compile results. You can ask questions like: How do you think the company handled pivoting during COVID-19? How many days a week do you want to WFH? If the company reimburses you for upskilling, will you agree to work for us for a year? The answers will give you data that will not only help you to assess the risk of employees leaving, but also reveal what you can do to keep the good ones.

    “Bye” the Way

    Unless employees signed a contract saying they’d do one, they are not obligated to give exit interviews. A smart employee will not grant one if they don’t have anything nice to say. An exit interview is more of a benefit to you than to them. It’s an exiting employee’s gift of feedback to you. If the resigning employee grants one, stick to questions that will help you retain other employees. For example: What could the company have done to make it easier for your team to communicate with each other?

    What are you doing to encourage your employees to join you in making your business succeed?


  • 08/18/2021 11:13 AM | Kaitlin Quellhorst (Administrator)

    Project Management Institute - Dayton Miami Valley Ohio >> Submit Your Proposal!

    Our goal is to curate outstanding content for our 2021 Virtual Summit. We are seeking engaging speakers for our 1-day Conference on October 29, 2021. If you are willing to share your expertise with our PM community, complete the speaker form below. The email address you provide in the form will be the main method of contact throughout this process.

    With the focus on our theme "Change can be Scary", our ideal speaker is:

    • Experienced, engaging, and comfortable speaking in front of groups.
    • Passionate about sharing expertise on topics such as leadership, program/project management, business strategy, work-life balance, and change management.
    • Willing to partner with PMI’s Southwest Ohio and Dayton/Miami Valley Chapters to provide the best possible experience for our attendees.
    • Speakers should tell the story based on experience and be candid about outcomes, lessons learned, and techniques. Please “Think TED talk not Lecture Hall.”

    Please submit your information via the speaker form today!


  • 08/11/2021 1:12 PM | Kaitlin Quellhorst (Administrator)

    Mardi Humphreys, Change Agent, Integration Edge

    The pandemic made us take a hard look at our priorities. What is now most important to you? In terms of your job, if you were able to pivot (e.g., a restaurant moving from fine-dining in person to at home delivery) or to transition to WFH (e.g., software developing), you’re grateful to have found a way to continue making a living. But now that we’ve moved into COVID-19’s phase of vaccines and variants, do you want to keep this up?

    What Do You Want?

    It’s time to decide what aspects of the working-under-quarantine conditions you want to maintain. Has the way you had to work made you want a different job, maybe even a different career path? If so, you have loads of company. The U.S. Bureau of Labor Statistics reports 3.6 million Americans quit their jobs in May 2021. But before you start searching for a new situation, get clear on why you want to leave your current one. If you’re running away from this job instead of running to another one, your discontent is likely to follow you. Ask yourself:

    • Am I burned out?
    • Did the pandemic reveal a side of my company’s culture that I can’t support?
    • Were my manager’s expectations unreasonable?
    • Did I discover a remote position would be best for work-life integration? 

    During the work day, when you feel frustrated or stressed, write down what you’re working on or what’s happening. Is it a project, person, and/or PTO? The answers will help you define your non-starters when considering your next role. 

    Defining what you don’t want narrows your choices down to what you do want. Compensation (salary, PTO, insurance, retirement benefits), location, culture, and leadership development are all obvious details you need to consider. But also ask yourself:

    • What does your perfect job look like?
    • Where are you doing it?
    • When are you doing it?
    • Who are you doing it with?
    • Why are you doing it?
    • How are you doing it? 

    What values do the answers to these questions reveal (e.g., freedom, culture, growth)? Rank them in order of importance. For one work week, notice what you are doing when you lose track of time as well as what you are doing when time seems to drag. Write these down and analyze them. While looking for a new position, search for one that allows you to do more of the work you enjoy.

    How Do You Get It?

    Once you figure out what you want, make a list of companies whose mission, vision, and values match yours. LinkedIn, Glassdoor, and Business Journals regularly identify great companies to work for. Target people in these companies you can reach out to for informational interviews. Notify your network that you are looking for a new role. Ask them not only for introductions to hiring managers you want to meet, but also ask how you can help connect them to the decision makers they want to meet. It’s tempting to apply for every job that looks like fun, thinking that eventually one will take, but that’s actually a time waster. It’s more effective to invest your time building relationships with your network. Insiders know a position is available before it gets publicly posted. A good rule of thumb is to network with five people for every one job application you submit.

    Are you thinking about a new position? What are you looking for in a company? 


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